Best Free Project Management Software Tools

Are you a project management professional looking for project management software and tools that are free yet powerful at the same time? Project management tools help you manage your workflow and become more productive. Different project management tools come with different features like tracking the tasks completed, time spent and keeping an eye on overall performance. 

Well, the problem is there are hundreds of project management tools in the market; some are paid while some are free, so it’s pretty obvious to get confused. So, to help you out, we have made a list of the top 10 free project management tools to help you increase your productivity, manage workflow and make things organized. 

Top 10 Free Project Management Tool

1) AirTable-

Airtable is a cloud-based project management tool that allows you to view tasks on a grid, calendar, & Kanban board. The key features of Airtable include-

  1. Task management
  2. Collaboration
  3. Reporting
  4. Project tracking
  5. Time tracking.

Airtable puts together the best features of spreadsheets and databases management systems. It is easy to use and pretty much customizable, and works well for any size of business. But there is one thing that it lacks is robust reporting features which might be problematic for some users.

You can even store a lot of information in the database for future tasks and project planning.

The free plan of Airtable includes-

  1. Unlimited bases.
  2. 1,200 records per base
  3. 2GB of attachment space per base
  4. Two weeks of revision and snapshot history
  5. Real-time collaboration and commenting.

2) Asana

Asana is a project and task management solution that helps you manage and organize tasks, collaborate, and communicate efficiently. It is meant for teams that work on multiple projects simultaneously, and it can serve companies of any size.

The key features of Asana include-

  1. Task management and reporting
  2. Automatic notifications
  3. Customer portal
  4. Collaboration tools
  5. Document management
  6. Task assigning, etc
  7. Up to 15 users
  8. Board and calendar view
  9. Time tracking
  10. 100+ free integrations
  11. With no limit on tasks, projects, and the activity log.

You can access Asana through any device, such as a laptop or tablet. And the best part is that Asana also has a dedicated mobile app for Android and iOS smartphones.

You can also integrate Asana with multiple other applications such as Zapier, Gmail, and Dropbox. 

3) Basecamp

Basecamp is one of the most popular yet simplest project management and communication tools, making team collaboration very easy.

Basecamp is a web-based software that allows you to create and manage projects and tasks. 

Essentially, organizations use Basecamp to manage a group of people like nonprofits, startups, and client service firms. 

Although the core feature of Basecamp is real-time communication but it does include a few basic features like-

  1. To-do lists
  2. Calendars
  3. Due dates
  4. File sharing
  5. 1 GB storage
  6. Up to three projects
  7. and 20 users

4) MeisterTask

MeisterTask is a Kanban board-based project management tool that helps you manage and organize workflows in an exciting, visually appealing way. You can deploy MeisterTask on the cloud or can even install it on Mac or Windows operating system. 

This project management tool makes Kanban boards more practical. 

Everything from your tasks to notes to due dates is set up like Kanban boards in one place.

The key features of MeisterTask include-

  1. Task management
  2. Collaboration
  3. Reporting
  4. Project tracking
  5. Time tracking
  6. Unlimited projects and unlimited users
  7. File sharing and attachments (up to 20MB)

Though there is a major drawback, it cannot batch move tasks from one section to another. Also, the free version doesn’t support recurring tasks. 

5) Podio

Well, Podio is nothing less than a cocktail of project management and messaging tools. It allows conversations within the app and gives an overview of all your tasks. It supports integrations with all popular tools like Evernote, Google Drive, and ZenDesk. 

It allows the creation of custom applications according to unique business needs and workflows. Podio is a beginner-friendly tool, and users don’t need to know any technical skills to use it.

You can also add tonnes of additional features to your arsenal with the help of Podio App Market, which has a wide range of free apps.

Podio also offers many other valuable features like file-sharing anywhere within the system, instant messaging, and video chat.

The key features of Podio (Free version) are:  

  • Up to five users
  • Seamless integrations
  • Unlimited workspaces
  • Chat capabilities
  • Task & portfolio management.

Podio is a good fit for smaller and medium-sized organizations that manage multiple business processes within a single system and require a high level of customization. 

6) Zoho Project

Zoho Projects is amongst the most popular project management tools in the market. Zoho lets you collaborate, keep track of tasks and bugs, and run intuitive reports. It offers premium features like Gantt charts and allows billable hours on multiple projects together. Zoho Projects also have a suite of communications tools, with real-time chat and forums.

Unfortunately, most of its shiny features are paid, and it’s pretty difficult to understand as the interface and setup are a bit complicated. 

Here are the key features that you get in the free version of Zoho Projects-

  • 10MB file storage
  • Two projects
  • Viewer for Gantt chart
  • 10 users

7) Wrike

Wrike is again a cloud-based project management tool that is basically meant for everyone, for teams, for big enterprises as well as small businesses. 

Wrike is loaded with lots of premium features like calendars, custom dashboards, Gantt charts, and real-time updates. You can have multiple types of teams on Wrike, from finance and tech to creative and advertising. Wrike even has dedicated products for different departments with tailored templates and tools. 

Wrike can be integrated with a variety of tools like Salesforce, Slack, or Dropbox. 

 The features in the free plan of Wrike includes- 

  1. Up to 5 users
  2. Board view
  3. Task management
  4. File sharing
  5. Real-time activity stream, 
  6. Basic integrations
  7. 2GB of storage space.
  8. Inbox
  9. No time restrictions
  10. Task & Subtask Management

Unfortunately, the free version of Wrike is quite limited, but at least they have an app that you can install on your iOS or Android smartphone. 

8) Teamwork 

Teamwork is a quite famous tool that caters to audiences needing enterprise management with single sign-on and HIPAA compliance. 

While Zoho Projects is suited for small and growing teams with limited budgets and Wrike being the choice of large organizations with complex needs, Teamwork lies somewhere in the middle.

Though there is one thing that makes Teamwork stand out, it has a fantastic feature called Triggers. Triggers are basically automatic actions. For example- when the team head moves a task card to a particular column, a specified action will automatically occur. You can use this feature to assign work to a specific team member automatically after a particular task is done or send notifications or reminders etc. 

The free plan of Teamwork includes- 

  1. Two active projects
  2. Limited task boards
  3. Subtasks
  4. Color themes
  5. Gantt charts and Kanban boards
  6. Task management, collaboration, and reporting
  7. Resource management.
  8. Five users
  9. And up to 100MB of storage.

9) Quire

Quire essentially caters to small and midsize businesses to manage their to-do lists and tasks and collaborate amongst the teams. 

With the help of Quire, you can arrange and prioritize tasks via Kanban boards so that your team members can easily visualize the workflows. 

Project managers can assign tasks, sort assignments to the team according to the deadlines. Furthermore, users can follow different tasks if they want reminders on their registered devices. 

Quire comes with an API, which allows seamless integration with tonnes of third-party apps, such as Outlook Calendar, Slack, Zapier, etc. By the way, it reminds me if you’re a newbie in project management, then here are some handy tips on how to crack PMP certification; dive right in.

They even have an android and iOS app which allows users to manage their work remotely through a mobile device. 

The key features of Quire are- 

  1. Document management
  2. Real-time editing
  3. Communication tools
  4. Discussion boards
  5. File sharing
  6. Milestone tracking
  7. And project planning.

10) Jira

Jira is a workflow management tool that project managers use to plan, track, and control their projects. You can create multiple project roadmaps to map out all in-progress projects. 

They have a simple drag-and-drop dashboard that allows teams to manage even minute details of the project. 

You can do tons of things using Jira, like creating user stories and issues, planning sprints, and distributing tasks across the team. 

Jira also offers an app for iOS as well as Android devices. 

Their free plan includes-

  1. Scrum and Kanban boards
  2. Agile reporting Customizable workflows
  3. 2GB of storage

Conclusion- 

Well, the list of project management tools is endless with a plethora of features. In most of these free project management tools, all the essential functions are free and are good to go if you have a small team or working on a small project.

If you want a tool for doing basic stuff like planning, scheduling, and managing teams, there’s no need to go for extensive tools because you might not require their advanced features. You can choose a simple tool like Teamwork. Do read the reviews, analyze your needs and functions & then choose a tool.