Step-by-Step Guide to Setting Up Control Your Order Status in WooCommerce

To know about the online store’s order process under control is essential to making sure that your customers have an easy shopping experience. WooCommerce provides a number of order statuses, including “Pending,” “Processing,” “Completed,” and others. Nevertheless, a lot of store owners frequently find that the default settings are too strict for their particular necessities. This plugin, WooCommerce order status control, is useful in this situation.

Furthermore, if you are looking to automate (or personalize) the how’s and when of your order status changes without manually updating them one by one. This could save you time, keep your customers better informed, and help manage your store better, irrespective of your online shop’s size. With the advanced Order Statuses for WooCommerce extension, you can highly customize the way you manage your orders.

Why You Need WooCommerce Order Status Control

It’s comprehensive, explaining why managing your order statuses in WooCommerce is important before beginning the setup process:

  • Automation Orders need to auto-update to ”Completed” when paid or shipped.
  • Custom Status: Add new, personalized statuses such as ”Being Assembled” or “Waiting for Pickup.”
  • Workflow: Streamline your orders as they move through your sales funnel so there is never a bottleneck.
  • Customer visibility: Communicate with customers only with status-specific emails, keeping them in the loop at all times.

Step 1:  Use Order Status Control Plugin

You need a complement to beef up the built-in features from WooCommerce to begin with. Popular plugins include:

Step 2: Plugin Installation 

  1.  Log in after opening the WordPress dashboard.
  2. Select Plugins > Add New.
  3. Type Order Status Control for WooCommerce into the search bar.
  4. After selecting Install Now, select Activate.

Step 3: Access Plugin Settings

Follow the steps to configure the order status control

  1. Go to WooCommerce > Settings to set up the WooCommerce order status control plugin.
  2. Depending on your plugin, select the Orders tab or Order Status Control section.
  3. You’ll see choices such as:
    • Orders with specified payment methods are automatically completed.
    • Set the downloadable products’ default status.
    • Establish order status guidelines according to product categories or types.

Step 4: Define Automatic Status Updates

You can automate status changes to cut down on administrative work if your store sells downloadable goods or doesn’t need orders to be reviewed by hand.

Example:

For instance, configure the plugin to automatically mark orders paid with PayPal as “Completed” following a successful payment.

To do this:

  1. You have to choose a payment option, such as PayPal or Stripe.
  2. Now select the desired status (e.g., Completed).
  3. Save your changes..

Step 5: Create Custom Order Statuses

The ability to create new custom statuses that fit your business workflow is one of the WooCommerce order status control plugin’s best features.

For example, you might want statuses like:

  • Packing
  • Waiting for the Courier
  • From the warehouse, shipped
  • All Set for Pickup

To add a custom status:

  1. Navigate to Order Statuses in WooCommerce.
  2. Select “Add New Status.”
  3. Now add an icon, slug, and name (optional).
  4. It mentions the visibility of the status (e.g., customer-visible or admin-only).
  5. If it is important, you have to connect it to email alerts.

Step 6: Add Conditional Rules

Conditional logic is provided by certain plugins. You could make rules like this, for instance: 

  • Set status to In Production if the product category is custom-made.
  • Set the status to Awaiting Pickup if local pickup is the shipping option.

Steps:

  •  Go to the section on conditional rules.
  • Select triggers (such as payment gateway, category, or product type).
  • Assign the appropriate order status.
  • Keep your conditions intact.

Step 7: Customize Email Notifications

Consumers adore openness. When your order reaches a new position, WooCommerce can be set up to send custom emails, especially when you’re using custom statuses.

  1. Navigate to Settings > Emails in WooCommerce:
  2. To view custom statuses (like “Packing”), scroll down.
  3. Turn on email alerts.
  4. If necessary, make changes to the design, subject line, and content.

Step 8: Test Your Setup

After completing the configuration, follow the test steps:

  • Put in a test order using various payment options.
  • Update the order status manually or automatically.
  • Verify that status updates are functioning properly.
  • Verify that email notifications are being sent correctly.

Benefits of Using Order Status Control in WooCommerce

The following summarizes the benefits of utilizing a WooCommerce plugin for order status control:

  • Conserves Time: Automate repetitive tasks to cut down on manual labor.
  • Enhances Accuracy: Guarantees reliable order processing according to regulations.
  • Improves Communication: Updates your clients at every turn.
  • Increases Efficiency: Facilitates more efficient handling of high-order volumes.
  • Supports Custom Workflows: If you sell digital, physical, or custom products, it fulfils your company’s requirements.

Conclusion

For any online store, being able to automate and customise your order workflow is revolutionary. You can scale your store more efficiently and enhance customer satisfaction, and streamline operations with a quality WooCommerce order status control plugin.

Keep your order management from being generic. Advanced order status control for WooCommerce can help you take charge of your store’s operations; it’s a small time investment that can pay off handsomely.