The last critical piece as to why manual payroll management does not work is due to lack of organization. You want to make sure all your manual files including employee records and prior payroll statements are organized in an easy to reach area while doing payroll, but in a safe and dedicated spot when payroll is not being run.
This adds to your workflow issues as you have to constantly get up and retrieve files from their manual locations to perform this every two-week task. The solution to this problem is to purchase new payroll software that communicates to all of your other programs or outsource it to a payroll provider in your area.
Why Should Move to an Automated Payroll System?
If you have a small business with very few employees, you should consider either an automatic payroll software system, which is still time-consuming for your payroll specialist, or think about outsourcing the work to a payroll provider.
Both these options would get your overworked staff out of the manual processing of payroll and onto other critical tasks to be done. There are many benefits to this suggestion including better organization, more time for other projects, and less fear of an audit due to poor record keeping. Make the life of your payroll specialist easier and outsource it to a payroll provider today!